Recruitment Bôndy Project

‍Duration : CDD — As soon as possible until November 30, 2027
Location : Ilafy - Ambohipanja - Antananarivo (with possible occasional field trips)
Attachment : General management

Job context

The Beekeeper (TBK), a company that harvests, processes and exports honey, is implementing various structuring projects with its beekeeping partners across Madagascar. As part of these projects TBK needs:

• Develop and monitor disbursement schedules according to the criteria of the various donors/financial partners
• Have financial needs validated by certain financing organizations (World Bank, EU...)
• Conduct and submit mandatory monthly and quarterly reports
• Ensure audits and permanent control possible
• Comply with strict procurement requirements.
• Ensure the implementation and monitoring of its environmental and social plan
• Guarantee the good traceability of products from projects at the honey factory

The Project Manager is the key person to avoid blocking funds, non-conformities or terminating projects with respect to the various donors.

Purpose of the position

Ensure that:

• All the Project disbursements respect the procedures of the various donors
• All the Expenses are eligible according to the rules of the various donors
• All the Reporting is done on time
• The company is audit-proof at any time
• Support TBK teams for good workings General of The company

Main missions

1. Administrative management of projects

• Monitoring of the overall schedule (activities + budget + disbursements) in connection with the technical, sourcing and production teams.
• Updating project monitoring tools
• Coordination between teams: field/finance/management

2. Disbursement Management (CRITICAL)

• Prepare the disbursement requests
• Compose the complete files:
  
  • invoices
  • contracts
  • procurement documents
• Submit to the lessor for mandatory prior validation
• Follow the validations and restart if necessary

‍3. Technical & financial reporting

• Prepare the mandatory monthly reports
• Follow project indicators
• Consolidate field data + financial data
• Respect the formats of the different donors

 4. Compliance & document management

• Check the eligibility of expenses according to the rules of the donors
• Ensuring respect:
  
  • procurement procedures
  • rules and standards of donors
• Organize archiving:
  
  • physical + digital
• Guarantee availability of documents for audit

Obligation to keep the parts + control possible at any time

5. Dedicated bank account monitoring

In support of the Administrative and Financial Manager:

• Follow dedicated accounts
• Check consistency:
  
  • spending
  • bank statements
• Prepare to send monthly statements to lessors

6. Environmental & social monitoring

• Follow the implementation and operation:
  
  • Complaint Management Mechanism (management of written and oral complaints)
  • environmental compliance (Implementation and monitoring of the PGES)
• Collect associated field data
• Integrate these elements into the reports

7. Internal structuring support

• Set up:
  
  • dashboards
  • internal processes
• Improving the fluidity of exchanges with the various donors
• Anticipate the risks of blockages

8.TBK operation support

• Help production teams during receptions and products and peak production in honey houses.
• Support sourcing and production managers on the traceability and archiving of traceability documents for products from the various funded projects.

Profile wanted

Junior position

Formation

• Bac +3 to Bac +5:
  
  • project management
  • Finances
  • auditing
  • development

Experiment

• 1 to 3 years (internship included)
• Ideally:
  
  • funded project (NGO/donors)
  • Audit/finance firm
  • strict administrative management

Key skills

technics

• Excel very good mandatory level
• Data structuring
• Reading budget/invoices
• Writing reports

Behavioral

• Ultra rigorous
• Organized (lots of documents)
• Proactive (anticipate blockages)
• Comfortable with pressure and deadlines
• Good communicator (internal + donors)

Strong assets

• Experience with:
  
  • World Bank/PIC/AFD/EU
• Procurement knowledge
• Interest in agriculture/impact

Performance indicators

• 0 delay in reporting
• 0 disbursement blocking
• 0 expense rejected
• Documents available at any time for audit
• Clear and up to date project monitoring

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How do I apply?

Send your application file containing:

a CV with a recent photo, a cover letter mentioning your salary claim and a copy of your CIN to the following address: recrutement@bondy.earth with the subject “TBK Project Manager”

Deadline: 15/04/26

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